Tutorial for transcribing plurilingual and multimodal data: PRESENTING DATA

From transcription to document

Hiding faces

Adding subtitles to videos

Resources for presenting data

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When presenting data, besides practical issues (e.g. how do I get my transcript from CLAN into my word processor?) you need to pay careful attention to research ethics (see ETHICS AND INFORMED CONSENT).

You should make every effort to protect the real identity of the participants in your research by using pseudonyms in your transcription (see TRANSCRIBING DATA) and ideally by modifying audio-visual data when presenting it outside of your research group (e.g. conference, in publications).

Go to the subsection indicated in the tabs above for more useful information.

GETTING YOUR TRANSCRIPT FROM THE TRANSCRIPTION PROGRAM TO YOUR DOCUMENT

If you have transcribed in CLAN or Transana, you have two options for getting your transcript into your word processor or onto your slides: by simply copying and pasting from the transcription window, or by taking a screen shot and inserting the image (the latter is a good idea when adding transcripts to slides, as you will avoid annoying changes in format).

GET TO IT: Inserting transcriptions in your documents

If you choose to copy and paste, you need to remember to add line numbers to your transcript once you paste it into your document. You might also want to simplify the transcript (e.g. hide or remove GEM coding if you used CLAN, see below) and change the font (standard fonts are CAFont or Courier).

The following is an example of a finished transcript in a word processor:

If you choose to take a screen shot (print screen in Windows or cmd+á+4 in Mac) to insert as an image in your document, and you are using CLAN, you should hide any GEM coding first. Do this by clicking Mode → Hide tiers (Esc+4). When asked Show, hide or reset tiers? type in h and click enter.

When asked list tiers to hide, write @bg @eg and click enter. Take the screen shot, then, choose to insert the picture in your document.

HIDING FACES IN PUBLISHED IMAGES

In newer versions of Microsoft Word and Microsoft PowerPoint it is extremely easy to alter any screenshots from your video data in order to include them in your publications or presentations. Even if you have permission from your participants to use their image, it is a good idea to hide their faces in case they decide to withdraw their consent in the future.

GET TO IT: Adding artistic effects to your images

1. Open Microsoft Word or Microsoft PowerPoint.

2. Insert your image and select it by clicking on it with your mouse.

3. Select Format → Artistic effects. Play around with the different options until you get the one you like.

Source of original image: http://en.wikipedia.org/wiki/Activity-based_learning_in_India

PRESENTING (SUBTITLED) VIDEO

When you work with audio-visual data, it is good practice to show your video or play your audio when you present in public (if you have informed consent for this from your participants), together with your transcript. If you have video, it can help your audience if you do one of the following so they do not need to be looking in different places:

· Play your video directly from your transcription program on your computer, so that they have the text and the media on the same screen. This is often not a possibility at conferences.

· Make a video recording of your computer screen while your transcription is playing along with the video, using a program such as Camtasia.

· Embed the video next to a screen shot of the transcript on the same slide in your presentation.

· Subtitle your video.

Below we include some instructions for how to turn your CLAN (or ELAN) transcript into a subtitle file to add to your video using Quicktime.

GET TO IT: Making subtitles from your CLAN transcript

1. If your transcript was done in CLAN, you first need to send it to ELAN, and then to Quicktime Pro.

2. Open CLAN. In the command window (Windows → Commands), check that the working directory is correct (where you have your files) and type in chat2elan. Then, click on File in, find your transcription file and click Done. Add the command +e.mov, so your screen looks like this, then click Run.

3. Now, in your working folder, you will have an ELAN file (.eaf). Open it in ELAN.

4. In ELAN, select File → Export as → Quicktime text. Choose which tier(s) you would like to export as subtitles. It is a good idea to export different speakers (tiers) separately, especially where there is overlapping talk in the data, as this will allow you to use a different colour for each speaker (see next step).

5. Click on Edit font and display settings and set your preferences for the text colour and size. Select Apply and Okay.

6. Open Quicktime Pro and then open the exported file. Select all and copy.

7. Then, open the movie file you want to add the subtitles to. Select Edit → Add to movie. Your subtitles should appear on your video screen.

8. You might need to move your subtitles horizontally or vertically. Do this by selecting Window → Show movie properties → Select the text track → Add a value into the offset field → Enter.